May 20, 2016Letter of Commitment Due
Jun 2016 - Sep 2016 Onboarding & Laying the Foundation
Oct 7-8, 2016Learning Session 1 in New York City
Oct 2016 - June 2017Action Period 1
June 2017Learning Session 2, New York City
June 2017 - October 2017Action Period 2
October 2017Virtual Learning Session 3
November 2017 - January 2018Action Period 3
Jan 2018Virtual Learning Congress

Onboarding and Laying the Foundation

Participants will: form their improvement teams; assess their existing vaccination practices and quality improvement capability; and identify partners and assets. During this period, teams will also begin to connect with others participating in the Collaborative and gain access to an Online Resource Center and listserv for participants.  Team will also participate in a series of webinars focused on building the infrastructure necessary to increase vaccination rates.  Using web-based calls, the Collaborative faculty will introduce principles and coach teams through a sequence of key activities.

Learning Sessions

Teams and expert faculty will convene for three Learning Sessions: two in-person meetings and one virtual meeting. These sessions provide an opportunity for learning, networking, and refinement of teams’ action plans. We strongly encourage the consistent participation of members of your team at all three meetings. Learning Sessions include a mix of expert faculty and peer led plenary sessions, interactive workshops, dialogue and exchange of ideas, facilitated team planning time, and individualized coaching with expert faculty – all of which enables teams to test change ideas locally, and then reflect, learn, and refine these tests. Formal academic knowledge is bolstered by the practical voices of peers who can say, “We had the same problem; let us tell you how we solved it.”

Action Periods

Between Learning Sessions, teams use quality improvement methods to test changes, starting small using PDSA cycles, and scaling up successful improvements. Teams are supported with monthly conference calls that address issues relevant to the challenges teams are facing, topic-specific webinars, discussion boards/listservs, an online resource center for sharing team created materials, and individualized coaching as needed — all of which enable teams to share information, learn from national experts and other teams, improve systems and processes, and ultimately increase vaccination rates.

Virtual Learning Congress

As the concluding activity, the Learning Congress provides the opportunity to share Collaborative successes and lessons learned and for teams to celebrate their accomplishments with key stakeholders and nonparticipating organizations.